Office phone 248.698.3300 x110
Cell phone 248.421.3540
The statutory duties of the Clerk are numerous, technical and legally essential to the proper operation of municipal government.
Keep and Maintain All Official Township Records
All original records are kept on file in the Clerk’s Office. This includes township policies procedures, ordinances, resolutions, roads and easements, forms special assessment districts and vehicle titles. In 2013, we began imaging documents and forms to make them more easily available to the general public.
We are currently responsible for preparing, submitting and disbursing accounts payable. The Clerk’s office employs two full time bookkeepers to process payables and all other financial information pertinent to the Clerk’s responsibilities; including preparing and maintaining journals and ledgers necessary to reflect the assets, liabilities, fund equities and revenues and expenditures of each fund of the township. The Clerk is currently one of two required signees on township checks.
Required signer, along with Township Supervisor, On All Township Contracts
This includes all employee agreements and contracts, all legal documents and contracts for essential services.
Responsible for All Township Board, Planning Commission, Zoning Board of Appeals and Parks & Recreation Meeting Minutes
After township board meetings, we prepare a synopsis and meeting minutes and publish them in accordance with lawful requirements. We post all meeting notices, including special meetings as well as meeting cancellations. All postings are done in accordance with the Open Meetings Act.
Secretary to the Civil Service Commission and Keeper of All Related Records
The Clerk serves as secretary to the Civil Service Commission on all matters. We post all meeting minutes, notices, agendas and official eligibility lists for positions in both Police and Fire departments. We maintain all eligibility lists for all new hires (usually two years) and promotional lists for administrative staff.
Both Police and Fire departments are covered under the State of Michigan Civil Service Act 78. This act was adopted 01/17/1972 after receiving a majority vote of the electors in White Lake. Act 78 governs all hiring, promotion, suspension and dismissals of all police and fire personnel. Our Civil Service Commission is comprised of three White Lake residents. Act 78 stipulates that one member is chosen by the township board, one member by police and fire, and the third member is chosen jointly by the other two members.
Publication of All Legal Notices, Documents and Meeting Minutes
The Clerk’s office is responsible for the publication of all legal notices, documents and Board of Trustee meeting minutes in a local newspaper. We currently utilize the services of the Spinal Column local newspaper.
Currently we issue licenses for all solicitations, precious gem dealers, fairs and exhibitions. By township ordinances, ours solicitors must obtain a license from the Clerk’s office before the company, organization or individual can solicit door to door. Do not hesitate to ask for a copy of their authorization. Our current ordinance states; a person shall not solicit in a aggressive manner in any public place and a person shall not call upon, go upon the property of, or in any way disturb the occupant of a public building to solicit if that building or property has prominently displayed on or near the front door of front window of the building or at the entrance of the subdivision or condominium a sign with letters at least 1” high stating “no solicitors” or substantially equivalent language. If you experience any difficulties, please contact our police department at 248.698.4400.
Currently all employment issues are handled in the Clerk’s office by the deputy clerk working in conjunction with the township supervisor. Employment applications, records, forms, insurance benefits, collective bargaining contracts and related issues are kept in the Clerk’s office under the deputy clerk’s supervision.
The Clerks’s Office have notaries available during regular office hours. You must bring the entire document, unsigned along with your driver's license or state identification. Documents to be notarized must be in English.
This service is provided free of charge.
From the Desk of Terry Lilley
We perform our duties within the Clerk’s department in an honest, open and team oriented environment so that we can best serve the interest and needs of our township residents. We hold regular staff meetings after every township board meeting and when necessity calls. We are here to service you and look forward to helping you in any way we can. If you do encounter any difficulties or problems or just want to express your concerns, please do not hesitate to call me directly. My usual office hours are 8:00am – 5:00pm, however, if you find this inconvenient, please call for an evening or weekend appointment.
Thank you for the opportunity to serve you.